Role Overview

We are looking for a Senior Executive – Procurement to support end-to-end procurement activities covering IT hardware, gaming technology, software, mobile devices, administration and facilities.

The candidate should have strong hands-on experience in vendor sourcing, RFQ management, commercial negotiations, comparative analysis, purchase orders, delivery coordination and vendor management.

The role will also require awareness of Indian and international online procurement portals, OEM websites and global suppliers, with the ability to evaluate pricing, authenticity, warranty, logistics and total landed cost.

Key Responsibilities

1. IT & Gaming Technology Procurement

Handle procurement of:

Laptops, desktops, gaming PCs and high-end workstations
GPUs, CPUs, RAM, SSDs, servers and storage
Monitors, networking equipment and IT peripherals
PlayStation, Xbox, Nintendo and other gaming platforms
VR/AR equipment, controllers and gaming accessories
Game-development and testing hardware
Mobile phones, tablets and test devices
Software licenses, SaaS and technology services
Cybersecurity and other IT solutions

Work closely with IT, Game Development, QA, Engineering and Business Teams to understand requirements, obtain quotations and ensure timely procurement.

2. Online & Global Procurement

Support sourcing through Indian and international online portals, OEM websites and authorized distributors.

Exposure to platforms such as:

eBay
Amazon Global
Newegg
B&H
OEM / Authorized Distributor portals

Responsibilities include:

Price comparison and benchmarking
Seller and product authenticity verification
India vs. international price comparison
Model number and regional variant verification
Warranty validation
Shipping and logistics evaluation
STPI / Customs / duty / tax considerations
Foreign exchange impact
Total landed-cost calculation
International return/refund assessment

3. Admin & Facilities Procurement

Support procurement of workplace and facility-related products and services, including:

Facility Management Services
Housekeeping
MEP services
Fire & Life Safety
Cafeteria
Pest Control
Events
Facility consumables
AMC and service requirements

4. AMC & Service Contract Management

Support commercial negotiations and renewals for AMCs and service contracts.

Key activities:

Obtain and compare AMC quotations
Negotiate pricing and commercial terms
Review SLA/KPI requirements
Check preventive maintenance scope
Validate response and resolution timelines
Review warranty and spare-parts coverage
Identify exclusions and additional charges
Track AMC/service contract renewals
Monitor vendor performance

Exposure to AMCs for HVAC, UPS, DG, Fire Alarm, Fire Fighting, CCTV, Access Control, BMS, Elevators and IT Hardware will be an advantage.

5. Sourcing & Cost Optimisation

Identify and onboard suitable vendors
Conduct RFQ/RFP processes
Obtain competitive quotations
Prepare comparative statements
Benchmark market pricing
Negotiate price, payment, warranty and delivery terms
Develop alternate vendors
Support cost-saving and cost-avoidance initiatives
Evaluate buy / lease / rental options
Support TCO and commercial feasibility analysis

6. Vendor Management

Vendor identification and evaluation
Vendor onboarding and documentation
PO and contract coordination
Follow up on deliveries and services
Monitor vendor performance
Track SLA/KPI compliance
Coordinate issue resolution
Maintain vendor database and records
Support periodic vendor performance reviews
Track contract and AMC renewals

7. End-to-End Procurement Operations

Manage procurement activities from:

Requirement → RFQ → Technical Evaluation → Commercial Evaluation → Negotiation → Comparative Statement → Approval → PO/Contract → Delivery/Service → Invoice → Vendor Review → Renewal/Closure

Ensure all procurement activities are completed in accordance with company policies, approval processes and audit requirements.

Required Experience & Qualifications

Essential

4–7 years of experience in Procurement / Strategic Sourcing / IT Procurement
Hands-on experience in IT hardware and software procurement
Experience in Admin & Facilities procurement
Experience in AMC and service-contract negotiations
Vendor management and commercial negotiation skills
Experience in RFQ/RFP and comparative analysis
Good understanding of procurement processes and controls
Good Excel and procurement MIS skills
Strong coordination and stakeholder-management skills
Working knowledge of STPI processes for import/export of material

Preferred

Experience in Gaming / Game Development / IT / Technology / Animation / VFX / Media & Entertainment
Gaming hardware procurement experience
Mobile device procurement experience
Global online procurement exposure
International sourcing / import procurement exposure
Experience with eBay, Amazon Global, B&H, Newegg or similar portals
OEM / authorized distributor coordination
Basic understanding of international logistics, customs and landed-cost calculations

Key Competencies

Key Performance Indicators

Procurement savings and cost avoidance
Competitive pricing achieved
Procurement turnaround time
PO processing cycle time
Timely delivery of materials/services
Vendor performance and SLA compliance
AMC and contract cost optimisation
International sourcing / landed-cost savings
Vendor development and alternate sourcing
Procurement compliance
Timely renewal of software, AMC and service contracts

Senior Executive – Procurement